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People Experience & Events Associate



Administration, People & HR
New York, NY, USA
Posted on Tuesday, June 18, 2024


Galileo is a team-based medical practice working to improve the quality and affordability of health care for all. Operating across 50 states, Galileo offers high-touch, data-driven, multi-specialty, longitudinal care to diverse and complex patients—on the phone, in the home, and everywhere in between. Regional and national health plans, employers, and Fortune 500 organizations trust Galileo as the leading solution to improve population health. Founded by Dr. Tom X. Lee, the healthcare pioneer behind One Medical and Epocrates, Galileo is a team of leading innovators from healthcare, technology, and human-centered design. Our mission is to apply that talent and scientific thinking to transform society by solving our largest, toughest healthcare problems, while at the same time bringing patient and provider closer.

Job Responsibilities

People Experience

  • Assist in the coordination and administration of People Experience-related initiatives, processes, and procedures
  • Maintain central repository for People team resources
  • Act as an initial point of contact for employees for simple employee inquiries, including managing the queue for incoming requests and questions
  • Support logistics and administration for employee engagement programs
  • Support promotion/transfer/separation/pay-rate change/benefits change administration
  • Skilled in fostering community engagement and organizing social activities effectively
  • Assist with ad-hoc People Experience projects

Teammate Process Administration

  • Administer onboarding and offboarding processes
  • Process and administer state, federal, and personal qualifying life events, leave of absence requests, and disability paperwork
  • Manage international work and relocation requests

Office Administration

  • Contribute to office management tasks such as mail management, facilities maintenance, inventory management, and procurement to create a conducive work environment for our team.

Events Support & Administration

  • Support with the planning and execution of in-person and virtual company events
  • Serve as liaison with vendors, and stakeholders to ensure seamless event execution
  • Support project planning, timelines, budgets, and logistics for all events
  • Research and select appropriate venues, prepare summaries of costs and capacities and support with event-related communications

Experience & Location Requirements

  • 2-3 years of proven, successful work experience; including a track record of effective project management
  • 1+ years experience; with material exposure to event coordination and/or HR support/administration
  • Based in NYC and available to come into the Manhattan office twice a week

Mindsets & Skills Required

  • Superior project administration skills: Organized, with the ability to manage multiple events and HR tasks simultaneously and task-switch accordingly
  • Highly detail-oriented: Ability to complete tasks thoroughly and accurately, while paying attention to both small and important details.
  • Strong communication skills: able to communicate clearly, succinctly and effectively verbally and in writing and able to apply active listening to understand instructions and requirements fully
  • Excellence mindset: Seeks to excel at their job and what is expected of them. Follows through on commitments. Expects to (and helps others) pursue top-notch work.
  • Human-centered mindset: Has a desire to understand and be thoughtful to others. Serves the implicit needs of others in an anticipatory manner. Works collaboratively with team members to achieve better results.
  • Growth mindset: Energized to work through tough problems. Is open-minded, curious, and able to change their mind if given compelling arguments. Seeks feedback and adapts/improves based on feedback.


$60,000 - $64,000


Galileo Health is an equal-opportunity employer and welcomes applicants from all backgrounds.

We have recently become aware of the fraudulent use of our name on job postings and via recruiting emails that are illegitimate and not in any way associated with us. We will never ask you to provide sensitive personal information as part of the recruiting process, such as your social security number; send you any unsolicited job offers or employment contracts; require any fees, payments or access to any financial accounts; and/or conduct text-only interviews. If you suspect you are being scammed or have been scammed online, you may report the crime to the Federal Bureau of Investigation and obtain more information regarding online scams at the Federal Trade Commission.