Finance & Office Support

IMMO Investment Technologies

Accounting & Finance, Customer Service

Hamburg, Germany

Posted on Jan 14, 2025

Are you looking for an interesting mini-job?

As an Associate, Finance & Office Support, you will play a key role in maintaining seamless operations across various business functions. Primarily supporting the Finance & Accounting team, your responsibilities will include managing incoming mail, archiving documents in compliance with local regulations, uploading records to Netsuite, and coordinating with creditors and suppliers to resolve invoice-related issues. You'll also handle data management, document organization, and general administrative tasks.

Additionally, you'll ensure the smooth running of the office by organizing orders for lunches, supplies, and equipment. You'll assist in planning internal events such as customer gatherings and team socials while contributing to cross-functional projects and taking on new responsibilities as you grow in the role.

Lastly, you'll provide administrative support to the People team, directly impacting global operations and culture through your contributions.

The ideal candidate for this role will have experience working in an office environment, preferably with some exposure to a Finance or Accounting team. You should also have an understanding of the unique challenges associated with working in a fast paced start-up or scale-up organization.

Application Deadline: January 31, 2025
Department: Finance & Accounting
Employment Type: Part Time
Location: Hamburg, Germany
Workplace type: Onsite
Compensation: €14.00 - €16.00 / hour

Key Responsibilities

Responsibility 1: Finance team Support

Manage all incoming mail and distribute accordingly
File, log and archive all related documentation based on local requirements
Follow up and chase with creditors and suppliers on missing invoices and disputes
Data maintenance, document management and administration
Ensure Netsuite is kept up to date and administered correctly

Responsibility 2: Office Support

Ensure that the office is well stocked; ordering lunch, beverages e.g. coffee machine, soft drinks etc, stationary and general office supplies, office equipment, etc.
Support on the planning of customer events including the management of travel logistics etc.
Proactively organise all staff events etc
Act as the point of contact for visitors to the office
Ensure that the office is always health and safty compliant, E.g. Fire regualtions, Health and saftey etc
Maintain a clean and tidy office at all times

Responsibility 3: People/HR Support

When required, you will provide administrative support to the people team
Support in the management of the company asset register
Creation of job requisitions and admin support in the recruitment process

Skills, Knowledge and Expertise

Able to work independently.
Diligent and organised and keen to take on responsibility.
Fluent in German and English (company language is English).

About IMMO

IMMO is Europe's first technology-driven residential real estate platform, designed to rapidly and efficiently build high-quality portfolios of existing multi-family rental (MFH) and single-family rental (SFR) properties.

We’ve built a unique end-to-end solution, providing institutional partners with sourcing, acquisition, portfolio management, lettings and property management, enabling them to drive performance and maximise returns.

Founded in 2017, we have assembled an experienced team of 130+ which includes successful entrepreneurs and industry leaders with expertise from McKinsey, Goldman Sachs, Blackstone, Uber, HSBC, Amazon, Procter & Gamble, BlackRock, Morgan Stanley, Google and many more.

We have an established presence in the UK, Germany, Spain and India and have been awarded “Tech Pioneer” by the World Economic Forum.

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