Marathon Health is a leading provider of advanced primary care in the U.S., serving 2.5 million eligible patients through approximately 630 employer and union-sponsored clients. Our comprehensive services include advanced primary care, mental health, occupational health, musculoskeletal, and pharmacy services, delivered through our 680+ health centers across 41 states. We also offer virtual primary care and mental health services accessible in all 50 states. Transforming healthcare delivery with a patient-first approach, we prioritize convenient access to both in-person and virtual care, resulting in improved health outcomes and significant cost savings. Committed to inclusivity and collaboration, we foster a positive work environment and recruit exceptional talent to ensure expertise and compassion in healthcare delivery. Marathon has been recognized as a five-time Modern Healthcare Best Places to Work in Healthcare winner and a six-time Best in KLAS award winner for employer-sponsored healthcare services.

ABOUT THE JOB

The Talent Acquisition Coordinator is a critical part of the Talent Acquisition team with a focus on facilitating a smooth onboarding experience for new hires between offer acceptance and their start day. This role will directly support the TA Program Manager with program management needs. The TA Coordinator will also serve as a subject matter expert of our applicant tracking system and assist with process improvement efforts. This role will require a technical mindset, strong attention to detail, and ability to multitask and prioritize appropriately.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage pre-employment process to ensure smooth transition for new hires from offer to ready to hire status.
• Facilitate drug screening procedures, assisting candidates with identifying alternate drug screen locations as needed. Manage searches for new locations and place new orders as required.
• Maintain the New Hire Preboarding Smartsheet to track new hires and monitor pre-employment screening status.
• Ensure new hires have completed all required pre-employment screenings and confirm that clinical teammates are cleared by Provider Services prior to hire.
• Appropriately disposition new hires in Workday once they are cleared to start.
• Notify TA partners when candidates have not completed pre-employment screenings in a timely manner and are at risk of missing their target start date.
• Communicate new hire information and updates to cross-functional onboarding teams (IT, Payroll, Training, Provider Services, etc.) via Workday notifications, email, and Teams channels, as appropriate.
• Collaborate closely with cross-functional onboarding teams to ensure a first-class onboarding experience for new hires.
• Process relevant vendor invoices, reviewing for accuracy and submitting to Accounts Payable as needed.
• Generate and maintain reports on TA-related metrics, statuses, and goals as determined by the TA Program Manager.
• Send Birthday and Anniversary cards on behalf of the TA team.
• Support recruitment efforts by sourcing and screening candidates during peak recruitment cycles, as needed.
• Maintain the private TA SharePoint page.
• Submit referral bonus and sign-on bonus reports to the Compensation team for biweekly Payroll processing.
• Serve as a subject matter expert (SME) and POC for the Teammate Referral Program alongside the TA Program Manager.
• Serve as a Workday SME, assisting with troubleshooting and process improvements for the TA team.
• Assist with management of the MA Externship Program and serve as POC for internal and external inquiries alongside the TA Program Manager.
• Provide support with TA program management as needed.
• Assist with coordinating the annual Recruiting Summit, as requested by TA leadership

QUALIFICATIONS

Bachelor's degree in related field and 2+ years’ experience in an administrative or recruiting role for a large corporation with multiple sites. or equivalent combination of education and experience. Experience utilizing an Applicant Tracking System preferred; experience with Workday strongly preferred. Experience with MS Office required.

DESIRED ATTRIBUTES

• Strong technical expertise using Microsoft Teams and Microsoft 365 including Word, Excel, Outlook, PowerPoint, etc.
• Excellent written and oral communications skills.
• Exceptional customer service skills and ability to promote teamwork. Ability to build and maintain trusting relationships by approaching all work with integrity and commitment.
• Excellent time management skills and ability to multi-task, prioritize work, execute a plan, and meet deadlines.
• Flexibility and adaptive skills with the ability to effectively manage competing priorities in a constantly evolving workplace in a fast-paced environment.
• A proven record of successfully working with employees, stakeholders, clients, vendors, and guests.
• Excellent organizational skills and meticulous attention to detail.
• Systems thinking, process improvement, project management, analytics, and reporting

Pay Range: $23.00-28.00/hr

The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level.

We are accepting applications for this position until a candidate has been selected. To apply to this position and learn more about open jobs at Marathon Health, visit our careers page.