Marketing Events Coordinator (Contract)
Regard
Administration, Marketing & Communications
New York, NY, USA
Posted on Nov 4, 2025
We’re looking for an enthusiastic, highly organized Marketing Events Coordinator to join our team on a contract basis. This is an ideal opportunity for someone early in their career who’s excited to grow hands-on event experience with a fast-growing health tech startup. In this role, you’ll help shape memorable event experiences that bring our brand, team, and mission to life.
You’ll work closely with cross-functional partners across marketing and leadership to own event planning and logistics from beginning to end. You’ll also play a key part in supporting brand-building initiatives through events, both internal and external. This is a contract role with a fantastic opportunity to learn, gain real responsibility, and make a measurable impact alongside a mission-driven company.
About Regard
Our mission is to bring world-class healthcare to everyone. Regard is an AI-powered Proactive Documentation platform that advances how care is delivered by reviewing all patient data in the EHR to recommend diagnoses and surface clinical evidence. Regard drafts a note even before the physician sees the patient, enabling an approach that gets documentation right at the point of care – we call it Proactive Documentation. This improves quality of care, reduces physician burden, and improves hospital finances.
We are excited by challenges, mission-oriented work, and meaningful relationships. We work closely with some of the top health systems in the country and are leading the change that healthcare – one of the largest and most inefficient industries in the world – needs.
Responsibilities:
- Coordinate and execute external company events working with Regard’s Sr. Event Marketing Manager, including branded summits, executive events, product launches, industry conferences, and more
- Support event management end-to-end: planning venues, agendas, vendors, catering, equipment, schedules, and attendee communications
- Support event marketing initiatives in collaboration with the marketing team (drafting and scheduling event promos, social posts, invitations, and engaging content)
- Serve as onsite (or virtual) point of contact to ensure events run smoothly and deliver a memorable experience for attendees
- Manage the event calendar, tracking event milestones and deadlines
- Assist post-event follow-up, including gathering feedback and reporting on event success metrics
- Support creative content creation (short videos, graphics, copy etc.) and overall execution for event marketing
Qualifications:
- 1+ years of event coordination experience
- Demonstrated interest in marketing, communications, particularly in healthtech or healthcare
- Excellent organizational, writing, and verbal communication skills
- Strong attention to detail and orientation towards proactive problem-solving
- Eagerness to learn and take initiative
Preferred Qualifications:
- Exposure to Customer Relationship Management (CRM) software (e.g., Salesforce, Hubspot), tools like Figma or Canva, or social/post scheduling tools
- Experience with B2B events, conferences, and trade shows
Hybrid Work | Location | Work Authorization
- For this role, Regard is currently only considering candidates who are authorized to work in the US without visa sponsorship, and are within the New York City metro area
- Our expectation for this role is to be in the office on Tuesdays and Wednesdays. We may request more frequent in-office work during the onboarding period
- For those who enjoy working from our Manhattan office on a more regular basis, we offer catered lunches and other fun perks
Our goal at Regard is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. Regard is proud to be an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws. We celebrate diversity and are proud of our supportive, inclusive workplace.
All candidates must successfully complete a background check as part of the hiring process.