US Heart and Vascular is in need of a Medical Practice Office Manager to join our team at Birmingham Heart Clinic in Birmingham AL

Responsibilities:

• Is responsible for professional administration of assigned office. Includes responsibility for, and oversight of, administrative and clinical duties related to physician(s), patients and all employee(s).
• Ensures appropriate communication to facilitate office compliance related to Company and regulatory policies and practices.
• Negotiates and arranges financial arrangements with patients.
• Ensures and oversees OSHA and HIPAA requirements for the practice.
• Ensures efficient function of the office through proper employee scheduling. Accepts, considers and approves/denies employee requests for PTO.
• Ensures employees are correctly administering time sheets.
• Ensures time submitted for payment is accurate and complies with Company policy.
• Approves time for payment in a timely manner.
• Supervises and/or performs Check In, Check Out, scheduling, insurance verification/precertification and payment collection process as required due to office demands.
• Partners with Operations and Human Resources to address offices issues and/or employee concerns to the appropriate party.
• Participates in recruitment, hiring, counseling, and termination of front office/clinical staff.
• Performs annual evaluations on front office/clinical personnel.
• Maintains and coordinates physician call schedules, physician time off, meetings and any other scheduling needs for physicians.
• Actively demonstrates teamwork at all times.
• Follows other policies and procedures such that there are no verbal or written warnings during the evaluation period.
• Maintains a safe workplace by following established safety protocols, reporting hazards, and participating in required safety training.
• When position requires travel to/from other locations, ensures vehicles are operated and maintained in compliance with all safety, regulatory, and company requirements.
• Fosters a team-oriented environment by encouraging cooperation, providing support, and resolving conflicts constructively.
• Demonstrates integrity, professionalism, and respect in all interactions.
• Follows processes and policies for the organization.
• Reports to work as scheduled, ready to perform duties, and promptly notify their supervisor of any attendance issues.
• Adapts to changing priorities, processes, and business needs.
• Performs other duties as assigned.

Requirements:

• High school diploma or GED from accredited institution.
• Bachelors degree preferre
• Five (5) years professional administrative / clinical experience at increasing levels of responsibility in a medical environment.
• Current valid state driver’s license and required minimum auto insurance coverage.
• Cardiology practice experience is preferred but not required

Why Choose Us?

• Comprehensive benefits package
• Monday-Friday schedule
• CME allowance

About Birmingham, AL:

Birmingham blends history, culture, and a growing job market. The city offers a mix of urban energy and Southern charm. Residents enjoy outdoor spaces, great food, and an affordable cost of living. It’s a welcoming place with something for everyone.